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Exciting career-building opportunity at a rapidly growing company. Hybrid Role.

Job Description:

The Lead Accounts Payable Specialist oversees Accounts Payable (AP) functions including processing of vendor invoices and vendor bill credits for goods and services on a timely basis (month-end and year-end close). They oversee accurate processing of AP ledger accounts. They also aid with the hiring process and train new colleagues while assisting in other accounting functions as needed.

ESSENTIAL RESPONSIBILITIES

• Creates, maintains, and enforces AP policies and procedures. Ensures external/internal controls are adhered to.

• Prepares, records, verifies, analyzes, and reports on AP transactions, ensuring accurate posting and impact on general ledgers.

• Oversees timely and accurate creation and approval of vendor invoices and vendor bill credits, where applicable.

• Ensures vendor payments and vendor bill credits are posted on a timely basis. Prioritizes vendor prepayment discounts. Reviews vendor payment ledgers for accuracy and completeness.

• Manages bank related vendor payable programs, including processing positive pay and payment uploads, providing supporting payment documentation, and reviewing positive pay exceptions.

• Tracks and maintains metrics for a variety of AP data, including identifying trends to aid in cash flow forecasting and improve productivity.

• Maintains and reconciles AP ledger accounts, financial statements, and reports.

• Oversees potential problem and delinquent accounts, and initiates follow-up correspondence.

• Handles past due accounts escalated from AP colleagues.

• Produces reports of accounts in arrears, analyzes past due amounts, and prepares reconciliations of vendor invoices and vendor bill credits to detect unusual or fraudulent activity.

• Reviews, maintains, and monitors requests for credit sources, credit files, and vendor credit applications. Obtains required information from credit organizations, banks, and loan associations.

• Responsible for timely and successful month-end and year-end AP close functions.

• Supports company and department driven goals and initiatives through continuous process improvement.

• Assists Project Managers and other colleagues with miscellaneous paperwork and reporting, including providing ad hoc vendor account status reports and AP aging reports.

Requirements
ESSENTIAL QUALIFICATIONS/REQUIREMENTS:

Associates degree in accounting or bachelor’s degree with minimum of 18 credit hours in accounting/emphasis in accounting. Minimum 3 years of related work experience or equivalent combination of education and experience.