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Office Administrator / Project Support Coordinator

About us

We are specialised in height access and façade upgrade. Based in Perth, we are committed to provide superior quality maintenance, and repair solutions to all buildings and structures. Due to continued growth, we are looking for an Administration Officer to join our team.

Tasks & responsibilities

Providing exceptional customer service and administrative support to both internal and external stakeholders

· Provide structured administrative support to ensure smooth project delivery and strong compliance control

· Set up and onboard new employees, including inductions and training records

· Schedule jobs and staff, and update all project details

· Manage timesheets, leave requests, and payroll inputs

· Managing Accounts Receivable, including invoicing, receipting payments, and follow-ups

· Processing Accounts Payable, including invoice entry, reconciliations, and supplier queries

· Collating and preparing information for Invoicing and reporting

· Keep inductions, compliance registers, and insurance/vehicle records current

· Support the Op Manager with quotes, supplier set-ups, and admin tasks

· Communicate with staff and clients to ensure jobs run smoothly

· Maintaining accurate records and filing systems

· General administration duties including data entry, document management, SWMS pack, book inductions and correspondence

Qualifications & experience

Experience in Construction / Trade industry

· Previous experience in an office administration

· Strong experience using Microsoft Office (Outlook, Word, Excel)

· Strong organisational skills and attention to detail

Excellent communication skills, both written and verbal

· A proactive and helpful approach with a strong customer service mindset

· Ability to work independently and as part of a team

· Ability to manage multiple tasks and prioritise in a busy office environment

Benefits

Immediate start

Flexible work life balance, can accommodate school hours and school holidays.

· Monday to Friday, Belmont-based role

· A stable, long-term role in a supportive team

Application Process
You must have the right to work in Australia to be considered for these roles.

To apply, send your CV and cover letter

Employer questions
Your application will include the following questions:
Which of the following statements best describes your right to work in Australia?
How many years' experience do you have as a Project Support Coordinator?
Do you have experience in administration?
Do you have experience using Microsoft Word?